Seacourt Hall: nominations sought for Public Representatives

Seacourt Hall: nominations sought for Public Representatives

Seacourt Hall will be moving soon and you can join us at this exciting time as a public representative. With the move to the new community building planned in the coming months this is a time of change and opportunity for our community hall. This is also the time of year when we seek nominations for public representatives to serve as trustees on the committee.

Seacourt Hall is a registered charity managed by a committee of
trustees (Seacourt Hall Management Committee), made up of
representatives of the North Hinksey Parish Council (NHPC), hall
users, public representatives and, as required, co-opted members.
At the AGM on 25 th September (7pm at Seacourt Hall) 2 members of
the public will be elected as Charity Trustees (public representatives)
by NHPC residents present at the AGM.

Any NHPC resident aged over 18 may put their own name forward to
be a Charity Trustee and a seconder is not needed.
Any NHPC resident aged over 18 or over and attending the AGM may
vote for up to 2 of the candidates who put their names forward. If 2
or less nominations are received no vote will take place and those
nominated will be elected.

Nomination should be sent to the Secretary before 5pm on the 11th
September. This can be by post in the letter-box at Seacourt Hall
(next to Co-Op) or by email to
If anyone would like more information in advance, including the
responsibilities of being a trustee, they can call Michael Cockman on
07766 317691.

More information on the Seacourt Hall website

Planning permission granted for new pavilion

Planning permission granted for new pavilion

On 31st July Vale District Council’s Planning Committee unanimously approved NHPC’s application for a new Louie Memorial Pavilion building. Thank you to all who have engaged in the process over the last few years. We are pleased to have reached this milestone and look forward to delivering improved facilities for the whole community.

Holiday contact details

Holiday contact details

Details on how to contact the Council while the Clerk is away.

The NHPC Clerk will be away on holiday:

  • Monday 29th July to Friday 9th August inclusive
  • Monday 19th August to Friday 23rd inclusive

During this time, the office will be closed. Please contact Chairman David Kay or Vice-Chair Caroline Potter with urgent queries:

  • Chairman of the Parish Council, Councillor David Kay – Tel: 01865  240272
  • Vice-Chairman of the Parish Council, Councillor Caroline Potter – Mobile: 0759019476
Pop-up Cafe Sunday 14th July

Pop-up Cafe Sunday 14th July

This Sunday’s Pop-Up Cafe is being run by the Parish Council with all funds raised going to the Pavilion. Also at the cafe our District Councillors will be holding a surgery. Come along for cake, savoury treats, company, fun & conversation. 3pm to 5pm Sunday 14th July.

Seacourt Hall public meeting 18th July

Seacourt Hall public meeting 18th July

Public Meeting to consider and vote on a resolution to surrender the current hall lease, sign the lease for the new community hall currently being built as part of the West Way redevelopment.

Seacourt Hall is scheduled to move to a new permanent location on the ground floor of the new community building currently under construction as part of the redevelopment of West Way centre in Botley. The community building will be completed late in 2019.

Seacourt Hall Management Committee invites all adult residents (aged 18 and over) of North Hinksey Parish to attend a Public Meeting to consider and vote on a resolution to surrender the current hall lease, sign the lease for the new community hall currently being built, and then to move into the new hall once the building is complete later this year. This public meeting is being held in accordance with Clause 20 of the current lease and Charity Commission guidelines.

  • Date: Thursday 18th July 2019
  • Time: 7pm to 7:45pm
  • Venue: temporary Seacourt Hall (2nd floor above Co-op)

Resolution: Seacourt Hall Management Committee (hereafter SHMC) proposes that, upon satisfactory completion of the new community hall currently being built by the Botley Development Company (hereafter BDC) as part of the Botley Centre redevelopment scheme block F, SHMC will carry out the following actions, subject to approval by the Charity Commission:

  1. Request North Hinksey Parish Council (hereafter NHPC) to surrender the current Seacourt Hall lease between the Vale of White Horse District Council (the lessor) and NHPC (the lessee) as signed by representatives of those bodies on the 16th November 1989.
  2. Request NHPC to sign a new lease for the new community hall (as described above) between BDC (the landlord) and NHPC (the tenant), this premises to subsequently be managed by SHMC for the benefit of the residents of North Hinksey Parish, acting as a replacement for the current premises.
  3. After completion of the above actions SHMC are to vacate the current Seacourt Hall premises on a date agreed between SHMC and BDC, and move into the new community hall (as described above).

There will be images and plans of the new hall available at the meeting. More information, documents and plans are available on the Seacourt Hall website.

Botley Road traffic improvements public consultation

Botley Road traffic improvements public consultation

In June your views are sought on proposed transport improvements to the Botley Road Corridor. Oxfordshire County Council is holding public exhibitions that set out proposals for improving conditions for people and businesses who walk, cycle and use bus travel along this main route to and from Oxford city centre and staff from the project team will be on hand to answer any queries.

They are seeking your views on the current stage of work: the feasibility design of the proposed improvements for walking, cycling and bus users/passengers.

Consultation Dates and Venues

5th June 2019
4:15pm – 7:15pmWest Oxford Community Centre 
8th June 2019
10:30am – 2:15pmWest Oxford Community Centre 
12th June 2019
4:00pm– 7:30pmSeacourt Hall

How to respond

If you are unable to attend the consultation, you can have your say online by visiting our consultation webpage and filling out the online feedback form. The consultation will be available online between the 28 May 2019 and 21 June 2019. You can access this online at:

Alternatively, the exhibition material, such as plans and text, are available at and you can submit comments to or send them to Botley Road Consultation (APW), c/o County Hall, New Road, OX1 1ND.

Vacancy: Part–Time Caretaker for Louie Memorial Pavilion & Fields

Vacancy: Part–Time Caretaker for Louie Memorial Pavilion & Fields

The Parish Council is looking to appoint a new part-time caretaker, at a gross salary of £248.88p a month for an average of 24 hours a month over the year. The actual hours worked will fluctuate between summer and winter months. 

The pavilion is run by a management committee and the caretaker’s work will involve liaising and working with that management committee.    

The main duties of the post include: –

  • Line marking of the football pitch (on average two/three times a month during the football season).
  • Visiting the Pavilion three times a week to check the building and undertake any minor maintenance
    work, safety checks etc; liaising with the Parish Clerk to arrange any statutory building checks e.g. fire extinguishers, electrical certificates.
  • Weekly Play Equipment Safety Checks on the Upper and Lower Louis Memorial Field Play areas; completing the ROSPA report form and returning it to the Parish Clerk.  (Training will be given for this duty)
  • Weekly, monthly and annual maintenance checks on the defibrillator cabinet
  • Maintaining the main hall, kitchen, changing rooms and showers.
  • Cleaning the MUGA and Children’s Shelter area to remove litter etc. and the general maintenance of the Trim Trail equipment. 
  • Strim the following areas: –
  • i).  The outside of the Pavilion building for long grass when necessary.
  • ii).  Strim along the inner car park fencing at least once a year
  • iii).  If found necessary strim along the MUGA outer fencing and trim trail equipment.
  • Litter Picking as necessary in the ‘Lower’ playing field, children’s play area, the copse main paths, the
    ‘Upper’ playing field, its play equipment areas and the Children’s Shelter: reporting any safety hazards.
  • Lime Road Bus Shelter – Clean out once a week.
  • Other reasonable duties as requested by the Parish Council.

Please apply in writing  to the Parish Clerk by e mail: or by post to 29 Long Close Botley Oxford, OX2 9SG  by 12 noon on  Monday 10th June 2019. 

Statement on negotiations with 4th Oxford Scouts

Statement on negotiations with 4th Oxford Scouts

On 9th May NHPC agreed to issue a statement clarifying its current position regarding negotiations with the 4th Oxford Scouts for their continued use of facilities at Louie Memorial Playing Fields beyond the expiration of the current lease in 2020. This statement is in response to inaccurate information circulated within the community prior to the recent public consultation on planning application P19/V0696/FUL and the parish elections.

Read the statement here.