Council Policies & Freedom of Information Scheme

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Data Protection and Personal Data held by NHPC

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With the introduction of the General Data Protection Regulation 2018 (GDPR) in May 2018 a number of new requirements apply to any personal data that NHPC might hold about you. These include various rights that you have to access this data, or request corrections or deletion of data, amongst others. The Council also has to explain why it holds your data, and how long for.

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Details of all these can be found in our Privacy Notice for the General Public.

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The Council also operates a Privacy Policy (see our Policies section above), which details how the General Data Protection Regulation 2018 (GDPR) is being implemented by NHPC.

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Please contact us if you have any questions about the Privacy Notice or the personal data we hold about you, or to exercise all relevant rights, queries or complaints via:

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Alan Stone, NHPC Parish Clerk, 27 Long Close, Eynsham Road, Botley, Oxford OX2 9SG Email: nhpcclerk@msn.com Telephone number: 01865 861992

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Enquiries of this type will be answered within 1 calendar month and there will be no charge for an initial enquiry. NHPC reserves the right to refuse or charge a ‘reasonable fee’ for requests that are manifestly unfounded, excessive or repetitive. Where requests are refused the individual has the right to complain to the ICO or to go to court.

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Freedom of Information Scheme etc.

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Freedom of Information Act 2000
This page consists of information on the Freedom of information Scheme, Council’s Standing Orders and The Code of Conduct for Members
 
North Hinksey Parish Council

Freedom of Information
This Publication Scheme was adopted by North Hinksey Parish Council on Thursday 18th December 2008 and is operational from 1st January 2009. This scheme replaced the one in operation from 2002 – 2008. 

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Introduction
This model publication scheme has been prepared and approved by the Information Commissioner. It has been adopted without modification by the Parish Council and does not require further approval, being valid until further notice.
The publication scheme commits the Parish Council to make information available to the public as part of its normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by the authority.  

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The Scheme commits an authority to: –

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• Proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the authority and falls within the classifications below.
• Specify the information which is held by the authority and falls within the classifications below.
• Proactively publish or otherwise make available as a matter of routine, information in line  with the statements contained within this scheme.
• Produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.
• Review and update on a regular basis the information the authority makes available under this scheme.
• roduce a schedule of any fees charged for access to information which is made proactively available.
• Make this publication scheme available to the public.

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Classes of Information
Who we are and what we do – Organisational information, locations and contacts, constitutional and legal governance.
What we spend and how we spend it – Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.
What our priorities are and how we are doing – Strategy and performance information, plans, assessments, inspections and reviews.
How we make decisions – Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.
Our policies and procedures – Current written protocols for delivering our functions and responsibilities.
Lists and Registers – Information held in registers required by law and other lists and registers relating to the functions of the authority.
The Services we Offer – Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.

The Classes of Information will NOT generally include: – 

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• Information the disclosure of which is prevented by law, or exempt under the Freedom of  Information Act, or is otherwise properly considered to be protected from disclosure.
• Information in draft form.
• Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.

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The Method by which Information Published under this Scheme will be made Available

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1. The Parish Council will indicate clearly to the public what information is covered by this scheme and how it can be obtained. 
2. Information will be provided on the Parish Council’s website. Where it is impracticable to make information available on a website or when an individual does not wish to access the information by the website, the Parish Council will indicate how information can be obtained by other means and provide it by those means. 
3. In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.
4. Information will be provided in the language in which it is held or in such other language that is legally required. Where the Parish Council is legally required to translate any information, it will do so.
5. Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.
6. Charges which may be made for Information published under this scheme.
7. The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the Parish Council for routinely published material will be justified and transparent and kept to a minimum.
8. Material which is published and accessed on a website will be provided free of charge.
9. Charges will be made for information subject to a charging regime specified by Parliament.
10. Charges will be made for actual disbursements incurred such as: –
    • Photocopying
    • Postage and Packaging
    • The costs directly incurred as a result of viewing information, or as a result of preparing information in a non-standard format or a different format to that held. by the Parish Council. 
11. Charges will also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.
12. If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment will be requested prior to provision of the information.

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Written Requests
Information held by the Parish Council that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

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NHPC 18/12/2008  

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Information available from North Hinksey Parish Council under the Model Publication Scheme 
1st January 2009

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Contact details:

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All requests for hard copies should be made by e-mail or in writing to the:

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Clerk to North Hinksey Parish Council,

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Mr. Alan Stone, 
27 Long Close, Eynsham Road, 
Botley, Oxford  OX2 9SG     
Tel:  01865 864478

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SCHEDULE OF CHARGES

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• The actual cost incurred by the public authority, including any third party charges and Clerks time in producing or preparing the requested information.

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Approved by the Parish Council on 18/12/2008  

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