Policies & Code of Conduct

This page provides links to all the policies, code of conduct, terms of reference, privacy policy, freedom of information and other policies. If you have any questions or cannot find what you need please contact the Parish Clerk.

Standing Orders NHPC Standing Orders May 2021 – APPROVED

Financial Regulations NHPC Financial Regs November 2020

Grievance Policy NHPC Grievance Policy March 2021 APPROVED

Child Protection & Vulnerable Adults Policy NHPC Child Protection & Vulnerable Adults Policy April 2021 APPROVED

Press & Media Policy  Press & Media Policy March 2021 APPROVED 

Document Storage, Retention & Destruction Policy NHPC Document Storage Retention & Destruction Policy March 2021 APPROVED

Complaints Handling Procedure NHPC Complaints Handling Procedure September 2020

Vexatious Complaints Policy NHPC Vexatious Complaints Policy September 2020

Climate Change Policy (Adopted Feb 2019)

Graffiti policy (Adopted Feb 2019)


Equal Opportunities  NHPC – Equal Opportunities Policy rev Nov 2021

Health and Safety  NHPC Heath & Safety Policy Statement March 2021

Investment Policy NHPC Investment Policy October 2021  

Recruitment NHPC Recruitment Policy Rev Nov 2021

E-mail Policy  NHPC E-Mail Policy October 2016

Website  & Social Media Policies
NHPC Website Policy October 2016

NHPC Social Media Policy_October 2016

Privacy Policy (updated Sept 2020) NHPC Privacy Policy rev Sep 2020

Terms of Reference (updated November 2021) Terms of Reference for Committees

Complaints Handling:  Complaints about Parish Councillors are now handled by the District Council. Please visit the Vale of the White Horse District Council’s Complaints page. You should also refer to the NHPC Code of Conduct found on this page as any complaint must state why you think a councillor has not followed the code of conduct.

Data Protection and Personal Data held by NHPC

With the introduction of the General Data Protection Regulation 2018 (GDPR) in May 2018 a number of new requirements apply to any personal data that NHPC might hold about you. These include various rights that you as a member of the public have to access this data, or request corrections or deletion of data, amongst others. The Council also has to explain why it holds your data, and how long for.

Details of all these can be found in our NHPC Privacy Notice for the General Public rev Sep 2020.

A separate NHPC Privacy Notice for Councillors Employees and Other Role Holders rev Sep 2020 applies to those individuals.

The Council also operates a Privacy Policy (see our Policies section above), which details how the General Data Protection Regulation 2018 (GDPR) is being implemented by NHPC.

Please contact us if you have any questions about the Privacy Notice or the personal data we hold about you, or to exercise all relevant rights, queries or complaints via:

Helen Broughton, Locum Parish Clerk, North Hinksey Parish Council, Parish Office, First Floor, 5 Church Way,  Botley, Oxford OX2 9TH Email clerk@northhinksey-pc.org.uk Telephone number: 07494 054581

Enquiries of this type will be answered within 1 calendar month and there will be no charge for an initial enquiry. NHPC reserves the right to refuse or charge a ‘reasonable fee’ for requests that are manifestly unfounded, excessive or repetitive. Where requests are refused the individual has the right to complain to the ICO or to go to court.

Freedom of Information Scheme

Find out more about North Hinksey Parish Council and the Freedom of Information scheme. There is a separate document outlining the information available from North Hinksey Parish Council under the Model Publication Scheme including costs. All requests for hard copies should be made by e-mail or in writing to the Parish Clerk.